Update on second phase of ORCA Grant for City of Tom Bean
By City of Tom Bean
Mar 22, 2009
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Mayor Sherry E. Howard, City Secretary Cathy Pugh, Public Works Supervisor John Sawyer and City Engineer Don Wortham (Cobb, Fendley & Associates, Inc.) met this week for the opening of the sealed bids for the 2nd Phase of the ORCA (Office of Rural Community Affairs) grant which includes Water System Improvements.  The lowest bidder was Utility Construction Services of Texas located in Garland, Texas. 

Cobb, Fendley & Associates representative took all bids and will review and verify the background of the Low bidder and recommend the lowest responsible bidder to the city.  They will then submit a letter of recommendation to the city and the recommendation will be placed on the City Council agenda for the April 13th meeting. 

If the council chooses the recommended bidder, then the engineers will submit a Notice of Award to the contractor.  At that time, the contractor will get with his insurance company and obtain a Payment Bond and a Performance Bond.  At the end of the project, the contractor is required to submit a Maintenance Bond in the amount of 10% to the city for any maintenance issues during that period. 

After a period of approximately one month, the engineers will call a Preconstruction Conference at the Tom Bean City Hall.  Cobb Fendley personnel, City personnel, the contractor, and sometimes TxDOT and various utility companies will be present  and which time the Mayor will sign the construction contracts. 

The engineers will then submit a Notice To Proceed to the contractor of which is 45 days for this project.  During the construction phase, the engineers will make weekly project observations.  Public Works Supervisor John Sawyer will provide daily project inspections. 

When the contractor states that he has completed the project, the engineer, inspector, and contractor will meet at the work site and walk through the project, making a Construction Observation.  At that time, the engineer may prepare a “punch list” of any construction defects or repairs. 

After the contractor has completed all work, he will then furnish the city a two-year maintenance bond on the project.